Jimdo Invoicing is available for sellers in the Netherlands. Your invoices meet Dutch invoicing requirements, and you can create Dutch e-invoices in the NLCIUS format for business customers who require them. Before you can create invoices, you need to provide your KvK number or OIN.
In this article
Setting up invoicing: KvK or OIN required
Before you can create your first invoice, you'll need to provide one of the following:
- KvK number: your Chamber of Commerce registration number, consisting of 8 digits
- OIN: a 20-digit identification number used by public-sector organizations
Important: This information is required for Dutch sellers. You can't complete invoice setup or create invoices without a KvK number or OIN.
[SCREENSHOT: onboarding step showing the KvK number field, from Staging]
KvK number vs. Btw-Id: which is which
Your KvK number and Btw-Id are two different numbers and aren't interchangeable:
- KvK number: your registration number with the Dutch Chamber of Commerce (Kamer van Koophandel)
- Btw-Id: your VAT identification number
Both appear on every invoice you issue, as required by Dutch law.
Service date and your customer's reference
When creating an invoice, you can add a service date and a reference.
The service date is the date when the goods or services were actually provided.
The reference is your customer's own reference, for example a PO number, project code, or cost centre. It appears on the invoice as Your reference:. Dutch business customers often need this information to process an invoice.
For Store and Bookings invoices, your order number is automatically used as the reference, so you don't need to enter it yourself.
Finalizing your invoice
When you finalize an invoice, Jimdo checks it against the official Dutch e-invoicing rules, NLCIUS. If something needs to be corrected, we'll show you which field contains the problem while the invoice is still editable.
If your customer is a Dutch business: Their KvK number is also required on the invoice.
For a manual invoice, we'll let you know if the KvK number is missing while you can still correct it.
For Store and Bookings invoices, a missing customer KvK number only triggers a warning when you create an invoice based on an order or a booking in your Jimdo dashboard. You can still create the invoice without a KvK number. Keep in mind, however, that you can't edit an invoice after it has been finalized.
Once an invoice is finalized, it can't be edited. If you need to make a correction, issue a credit note and create a corrected invoice.
Sending the Dutch e-invoice
In the download dialog, you can select the Dutch e-invoice format NLCIUS / SI-UBL 2.0 instead of ZUGFeRD or XRechnung.
Download the file to submit it to the tax authorities or upload it to your accounting software.
Important: Jimdo doesn't send invoices through Peppol. If your customer is a public-sector organization that requires delivery through Peppol, you'll need to arrange this outside Jimdo.
Invoices for private customers are fully valid invoices, but they can't be created as Dutch e-invoices. NLCIUS requires the customer's own KvK number, which private customers don't have.
Issuing an invoice late
Dutch law requires an invoice to be issued by the 15th of the month following the supply.
If you issue an invoice after this date, you'll see a warning. The warning doesn't prevent you from finalizing the invoice.
What Jimdo doesn't do
Some invoicing tasks remain your responsibility:
- Sending via Peppol: Jimdo generates the e-invoice file, but you need to deliver it to your tax authority
- XAF audit file: Jimdo doesn't provide an XAF audit file. You can use the accountant CSV export, including the VAT breakdown per rate, together with your own accounting software.
- Automatic Dutch VAT notations: Notations such as btw verlegd aren't generated automatically. If they apply, add them yourself as free text in the invoice notes. You're responsible for their accuracy.
- Currencies other than EUR: Dutch invoices can only be created in EUR.
- VAT rate validation: You configure your own VAT rates, such as 21%, 9%, or 0%. Jimdo doesn't check or update them.
- Simplified invoices: Jimdo always creates full invoices and doesn't offer simplified invoices.
- Dutch VAT return export: An export for the Dutch VAT return, or aangifte, isn't available.
- Digital signatures: Jimdo doesn't use digital signatures for Dutch invoices. Dutch law accepts a reliable audit trail instead.
Invoices are kept for at least 7 years. Invoices related to immovable property are kept for 10 years. They remain readable throughout the applicable retention period.
Frequently asked questions
Why can't I finish setting up invoicing?
A KvK or OIN number is required for Dutch sellers. A KvK number consists of 8 digits, while an OIN consists of 20 digits. Without one of these numbers, you can't complete the setup or create invoices.
Which number goes in which field?
Your KvK number is your Chamber of Commerce registration number. Your Btw-Id is your VAT identification number. They're different numbers and aren't interchangeable.
Why can't I make an e-invoice for this customer?
NLCIUS is a business-to-business format and requires your customer's KvK number. Invoices for private customers are still fully valid, but they can't be created as Dutch e-invoices.
My customer is a Dutch company and it still won't export as an e-invoice. Why?
Their KvK number is likely missing from their customer record. Add it before finalizing the invoice.
What is "Your reference" on the invoice?
It's your customer's own reference, for example a PO number, project code, or cost centre. Dutch business customers often need this information to process an invoice.
Can I send the e-invoice through Peppol?
Not through Jimdo. Download the e-invoice file and arrange delivery yourself. If a public-sector customer requires Peppol delivery, you'll need to handle this outside Jimdo.
Where do I get my XAF audit file?
Jimdo doesn't generate an XAF audit file. Use the accountant CSV export together with your own accounting software.
Can I invoice in a currency other than euros?
No. Dutch sellers can create invoices in EUR only.
Why does it say my invoice is late?
Dutch law requires an invoice to be issued by the 15th of the month following the supply. If you issue it later, Jimdo displays a warning. You can still finalize the invoice.
Does Jimdo set my VAT rates?
No. You configure your own VAT rates and remain responsible for making sure they're correct.
Can I edit a finalized invoice?
No. Once an invoice has been finalized, it can't be edited. To make a correction, issue a credit note and create a corrected invoice.